Job Announcement: Program Assistant

Job Title:        Program Assistant

Location:        West Hollywood, CA

SUMMARY
The Tribal Law and Policy Institute (TLPI) is Native American operated non-profit corporation organized to design and deliver education, research, training, and technical assistance programs that promote the improvement of justice in Indian country and the health, well-being, and culture of Native peoples. For more information please visit www.home.tlpi.org.

The Program Assistant is a full-time position responsible for a range of administrative and program support duties to assist the TLPI California office staff with the implementation of current TLPI projects. The Program Assistant will also have primary administrative responsibility for the Tribal Healing to Wellness Court Training and Technical Assistance (TTA) project. The goal of the project is to assist Wellness Courts in the development, implementation, and sustainment of program practices for increased program effectiveness and long-term participant success. The TTA project will provide intensive, customized Wellness Court TA, as well as national TA, that advances current resources and TA. This proposed TA project is designed to effectively address the tribal-specific 10 key components, the National Drug Court Standards, the Family Drug Court Guidelines, and the Juvenile Drug Treatment Court Guidelines. Resources will be prioritized to support the unique needs of rural and tribal communities, increasing partnerships with law enforcement to enhance public safety and reduce crime, and expanding and disseminating treatment resources to address the opioid epidemic. 

PRIMARY DUTIES
Working with the guidance and supervision of the Executive Director, Operations Director, Program Specialists, and other TLPI staff assigned to lead TLPI projects, the primary duties for this position include:

  • Assist with the implementation of grant objectives as directed
  • Assist with the development and printing of resources and training materials, including curriculum, PowerPoint presentations, brochures, and other written materials for use in education and technical assistance trainings with Tribal nations and organizations
  • Preparation of materials for shipment to meetings, trainings, conferences, etc., as needed
  • Assist with compilation of needs assessment and evaluation data
  • Assist with organization of project documentation (via SharePoint, drop box, and hard copy files)
  • Assist with research projects
  • Assist with the development of national and regional conferences and on-site training events
  • Assist with updates to project websites
  • Assist in coordination of project meetings and scheduling, including:
    • Track staff schedules and availability for meetings
    • Create Outlook meeting reminders
    • Coordinate and confirm meetings with all participants
    • Post meeting dates and times on SharePoint and/or Outlook
    • Send email reminders to staff/participants about upcoming conference calls/meetings on the day before and the day of the meeting
    • Coordinate agenda development and distribution of meeting materials in advance of meetings
    • Prepare meeting minutes and distribute to participants (preferably no later than 1 working day after the meeting)
  • Assist in coordinating TLPI staff and consultant travel to meetings and onsite trainings for the Tribal Healing to Wellness Court Training and Technical Assistance project, including:
    • Coordinate staff and consultant airfare, lodging reservations and ground transportation
    • Coordinate registration for staff and consultants
    • Ensure all travel is in accordance with USDOJ financial guidelines and TLPI travel terms
    • Coordinate financial needs as it relates to travel (including credit card authorization forms for consultants, payments for hotels, car rentals, etc.)
    • Distribute travel confirmations (preferably no later than 5-7 days prior to departure date). Travel confirmations should include GSA per diem rates, map to and from airport, hotel address, meeting location (if available), agenda (if available), hotel confirmation, ground transportation information and any pertinent information related to the trip
  • Assists TLPI Administrative Coordinator with all TLPI California Office related administrative tasks as needed, including but not limited to answering phones, office organization, printing, shipping, filing, etc.
  • Assist Executive Director and Program Director with projects, as needed 

SUPERVISORY RESPONSIBILITIES
No direct supervisory responsibilities.

QUALIFICATIONS
Education and/or Experience:
Strongly preferred:  Bachelor’s degree or other applicable advanced degree; previous experience working with a tribal organization or Tribe; previous experience working in tribal criminal justice systems; background in American Indian Studies, American Indian legal research, American Indian focused field of study or business administration degree.

Preferred: Minimum of five (5) years of administrative experience.

Organizational Skills:
Required: Demonstrated ability to organize and prioritize a high volume of information and/ or data and effectively produce a successful outcome.

Preferred: Experience in coordinating or organizing a project, grant or community event. Experience in creating or improving administrative systems or procedures.

Language/Writing Skills:
Required:  Demonstrated ability to read and write professional correspondence.

Preferred:  Familiarity with development of training materials. Familiarity with basic graphic art and design principles. Ability to check citations for accuracy. Ability to format word documents, emails and other materials. Ability to check for grammatical errors.

Reasoning Ability:
Required: Demonstrated ability to solve practical problems. Must have a basic knowledge of federal Indian law and tribal law. Demonstrated ability to be a self-starter.

Other Skills and Abilities:
Required: Proficient in a wide range of computer programs such as Office Word, Outlook, SharePoint, Access, Excel, Adobe Acrobat, Word Press and others. Proficient in social media applications (Facebook, Twitter, etc.). 

SALARY AND BENEFITS
Salary will be based on qualifications and experience. Full benefits include, medical, vision, dental, life, 403 B retirement, supplemental insurance, vacation and sick leave pay.

HOW TO APPLY
To apply for this position, please submit a cover letter, resume with two references listed, and a writing sample. The cover letter should detail your interest in this position, your experience and explain how you are qualified based on the required and preferred qualifications listed in this announcement.

Submit your application via email to Jessica Harjo, Operations Director, at Jessica@tlpi.org. Please do not call regarding this position. All inquiries should be directed via email to Jessica@tlpi.org .  Incomplete applications will not be considered.

Application deadline: November 2, 2018 

The Tribal Law and Policy Institute is an equal opportunity employer. Tribal citizens, women, and persons of color are encouraged to apply.