Job Announcement: Program Assistant

 

tlpi-logoLocation: West Hollywood, California

SUMMARY
The Tribal Law and Policy Institute (TLPI) is a non-profit organization that specializes in providing training, technical assistance, resource development and other services to enhance tribal justice systems across the nation. For more information please visit www.home.tlpi.org.

The Program Assistant is a full-time position responsible for a range of administrative and program support duties to assist with the implementation of current TLPI projects. This position will primarily concentrate on the following projects.

Tribal-State Collaboration Project, currently funded by a grant from the Bureau of Justice Assistance, this project works towards the development of community based tribal code drafting resources; assistance with development and sustainment of tribal-state collaboration efforts; and providing resources for implementing both the Tribal Law and Order Acts “enhanced sentencing” provisions and the Violence Against Native Women Act “Special Domestic Violence Criminal Jurisdiction.”

Tribal Healing to Wellness Courts Project, currently funded by a grant from the Bureau of Justice Assistance, this project provides Tribal Healing to Wellness Court Training and Technical Assistance and resources that contain relevant law and policy updates for Tribal Healing to Wellness Courts.

Establishing Tribal Domestic Violence Courts/ Dockets, currently funded by a grant from the Office on Violence Against Women, this project provides Native nations with information and resources geared toward the development and implementation of a tribal domestic violence court or docket. 

PRIMARY DUTIES
Working with the guidance and supervision of the Executive Director, Program Director, and other TLPI staff assigned to lead TLPI projects, the primary duties for this position include:

  • Implementation of Project grant objectives:
    • Assist with the implementation of grant objectives as directed
    • Assist with tracking progress of grant deliverables
    • Assist with quarterly and semi-annual grant progress reports
    • Assist with tracking performance measures
    • Assist with the development of resources and training materials, including curriculum, power point presentations, brochures, and other written materials for use in education and technical assistance trainings with Tribal nations and organizations
    • Assist with compilation of needs assessment and evaluation data
    • Assist with organization of project documentation (via SharePoint, dropbox, and hard copy files)
    • Assist with research projects
  • Scheduling and Meeting Coordination:
    • Lead coordinator for scheduling project meetings and conference calls
    • Assist with coordination of agenda development and distribution of materials prior to project meetings and conference calls
    • Prepare timely meeting notes
    • Assist with tracking meeting follow up items
    • Assist in the execution of national and regional meetings and/or conferences
    • Lead coordinator of printing and duplication of resource materials for trainings, meetings and conferences
    • Lead coordinator in compiling resource materials, binders, and other related materials
    • Lead coordinator in preparing materials for shipment to meetings, trainings, and conferences
    • Lead coordinator in resource inventory tracking
  • Website and Social Media Updates:
    • Assists with updates to the TLPI website and related project websites, and blog posts
    • Lead on updating and maintaining social media efforts
    • Lead in email marketing efforts (via Mailchimp or similar)
  • General Administrative Support for West Hollywood office:
    • In the event the regular administrative staff is not available, assist with answering phones, scheduling, and other administrative duties as needed. 

SUPERVISORY RESPONSIBILITIES
No direct supervisory responsibilities.

QUALIFICATIONS
Education and/or Experience:
Strongly preferred:  Bachelor’s degree or other applicable advanced degree; previous experience working with a tribal organization or Tribe; previous experience working in tribal criminal justice systems; background in American Indian Studies, American Indian legal research or American Indian focused field of study.

Preferred: Minimum of four (4) years of administrative experience.

Organizational Skills:
Required: Demonstrated ability to organize and prioritize a high volume of information and/ or data and effectively produce a successful outcome.

Preferred: Experience in coordinating or organizing a project, grant or community event. Experience in creating or improving administrative systems or procedures.

Language/Writing Skills:
Required:  Demonstrated ability to read and write professional correspondence.

Preferred:  Familiarity with development of training materials. Familiarity with basic graphic art and design principles. Ability to check citations for accuracy. Ability to format word documents, emails and other materials. Ability to check for grammatical errors.

Reasoning Ability:
Required: Demonstrated ability to solve practical problems. Must have a basic knowledge of federal Indian law and tribal law. Demonstrated ability to be a self-starter.

Other Skills and Abilities:
Required: Proficient in a wide range of computer programs such as Office Word, Outlook, SharePoint, Access, Excel, Adobe Acrobat, Word Press and others. Proficient in social media applications (Facebook, Twitter, etc.).

SALARY AND BENEFITS
Salary will be based on qualifications and experience. Full benefits include, medical, vision, dental, life, 403 B retirement, supplemental insurance, vacation and sick leave pay.

HOW TO APPLY
To apply for this position, please submit a cover letter, resume with two references listed, and a writing sample. The cover letter should detail your interest in this position, your experience and explain how you are qualified based on the required and preferred qualifications listed in this announcement.

Submit your application via email to Jessica Harjo, Operations Director, at Jessica@tlpi.org. Please do not call regarding this position. All inquiries should be directed via email to Jessica@tlpi.org .  Incomplete applications will not be considered.

Application deadline: September 15, 2017

The Tribal Law and Policy Institute is an equal opportunity employer. Tribal citizens, women, and persons of color are encouraged to apply.

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